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Strategy Activation & Change

Strategy becomes effective
when leadership turns it into
coordinated action.

We know our strategic goals. We just aren’t getting them executed!

MLI helps leadership teams make strategy tangible in daily work. Those involved understand the context and their contribution — and deliver concrete results together.

We develop and activate strategy in one continuous move: from the target picture in the leadership team to the decisive moments of daily work; including large change initiatives.

The situation

Six reasons strategy execution stalls.

Plenty of slides are no guarantee of a good strategy. Quite the opposite. A strategy only comes to life when it activates heads and hearts.

01 · Diagnosis

The real problem goes unspoken

The goals sound good, but they are generic and do not fit reality. Many sense the contradiction, yet no one says it out loud.

02 · Identification

Strategy fails on plain misunderstandings

A guiding picture is missing that explains the context and from which everyone can derive their contribution. 60% of managers cannot coherently explain their own company’s strategy.1

03 · Attention

Urgent beats strategically important

Understood is not yet done. Anyone who has ever tried to lose weight or exercise more knows this. It takes structure and a system that motivates people to keep doing what matters.

04 · Methodology

Too many methods eat up attention

New Work has multiplied tools and methods. The confusion this creates reduces the focus on customers. Without a binding methodology, teams argue about the approach instead of about results.

05 · Speed

Organized helplessness: willing, but not permitted

Roles remain unclear, decision paths long and opaque. What could be settled in a week often takes months and stalls progress.

06 · Coordination

Too many committees, too little accountability

Value is mostly created across units. Cross-functional collaboration therefore needs a leadership system of its own that synchronizes the silos.

Strategy activation is a craft. It aligns all the levers that bring about results-oriented collaboration in daily work.

1 Survey of more than 2,000 middle managers, StepStone.

Our thesis

The bottleneck is not the wording. It is the minds.

This is what we believe. If you disagree, we are probably not the right partner.

Strategy must keep execution in view

A strategy that cannot be made concrete lacks substance. Anyone who only talks about “mindset” invites suspicion. New value for customers demands new action. Leadership translates the strategy into specific moments of truth in daily work.

Execution fails for lack of attention and time

Even a sound strategy rarely fails on content, but often for lack of focus and under operational overload. Unclear roles and structures tie up the attention of key people who are already fully booked.

Impact comes from a shared leadership rhythm

What decides is not the perfect wording but a fast-learning execution system: transparent, activating, results-oriented, iterative.

What we do

We think from the strategic opportunity all the way to concrete results.

Cross-functional collaboration needs a counterweight to the operational undertow. We help decision-makers build a lean, effective system for executing strategy. We bring an outside view and a position no one inside the organization can hold: the neutral one.

A strategy meant to move something changes the way people work. That is why strategy activation proactively takes up the objections of those who will execute it. Success needs a coalition of willing, capable key people. From this group we form a strong team that feels jointly responsible for executing the strategy successfully.

01Health Check 02Coalition 03Activation 04Roadmap 05Sprints 06Enablement
  1. Strategy Health CheckWe review what exists. Above all, we want to know what is moving people’s thinking. In conversations with the key people we collect their perceptions and then make transparent where there is agreement and where the biggest contradictions lie. The “yes, but …” are the most valuable findings for execution.
  2. Leadership CoalitionWho is needed for the strategy to be executed successfully? We help forge key people from different units into a powerful alliance. With their different perspectives they develop a shared target picture. In a facilitated process they find ways over existing hurdles. As multipliers, they motivate others to follow them.
  3. ActivationThe Leadership Coalition involves employees: they give feedback on the target picture and on concrete execution measures. Activation workshops focus on practicing new behaviors and actions that make a strong contribution to the strategy’s success. MLI brings in the most effective formats so that everyone internalizes the strategy.
  4. RoadmapNo route, no journey. The route demands coordination across units, clear priorities and a willingness to compromise. MLI facilitates as a neutral partner. At the end, the milestones for the next twelve months and the interim goals for the next two to three years are fixed — updated on a rolling basis.
  5. Strategy sprintsA shared rhythm bundles attention and creates consistency. Every three to four months, top management sets a few priorities; autonomous mission-driven teams deliver measurable results. MLI provides the methodology. The result: more ownership, more time for execution, more discipline. The sprint replaces many uncoordinated steering circles. Behavior changes through repetition, not through declarations of intent.
  6. Enabling internal OKR mastersWe train two to four people from your organization to run the rhythm themselves. From the third sprint on, they facilitate; we only accompany them as coaches. Our goal: you no longer need us.

Feedback

Client voices

Working with MLI helps us pool our strengths as a team and set the right priorities.
Andreas RonkenCEO Ritter Sport
The past 18 months have been an exciting journey with you, and I have learned a great deal. We achieved a lot together: developing the strategic roadmap, drafting the guiding vision and many stimulating discussions at the offsites. Thank you for your sparring and for the exchange. You are a great team!
Jan SemmerlingCEO and co-owner, Diamant Software
We received strategic input, but we also saw very concrete examples of the intelligent use of AI. By the end, our management team had a shared picture of how to use AI, prioritized use cases and a clear plan to embed and execute the topic systematically.
Frank SattlerCEO and founder, Techpilot

Key people

The people who matter — and who today are rarely all in the room together.

The org chart usually decides who gets invited to strategy work. That is a central design flaw. Three roles are needed; only one of them appears on the org chart.

Line managers

Those who decide on capacity. They secure resources and commitment and are almost always invited. But they only penetrate the complexity together with the other two roles.

Forward thinkers

People close to the market, with technical foresight or unusual questions. They see opportunities earlier but do not always carry leadership responsibility. Only with them do options emerge that go beyond what exists.

Implementers

Those who actually get things running. The few who coordinate and get their hands dirty. They are in demand everywhere and therefore chronically overbooked. Only those who free them from other tasks make use of their energy and effectiveness.

Two leaders of different generations looking at a screen together
Experience meets fresh thinking. Together, they move more than either does alone.

Why choosing the key people is decisive

Strategy work is complex. It needs a group that thinks from the market all the way to execution and keeps learning from month to month. That is why we choose key people for their strategic judgment and execution skills, not for their rank.

How we identify them

  • Our question to you: whom do you really need to turn the initiative into lasting success in execution?
  • A check of capacity: who is named and fully booked at the same time?
  • A breathing system: each phase needs different strengths. Top management grants binding release for the scope of the sprint

Only the last point makes the rest effective. A nomination without relief is an extra task.

The mechanics

How a strategy sprint works.

The rhythm is the actual product. It synchronizes the attention of people who are pulled in different directions every day.

3 MONTHS Focus on execution no bureaucracy, no status reports Goal planning Check-in Month 1 Check-in Month 2 Review and retrospective
  1. Goal planningBased on the target picture, the roadmap and the results to date, top management sets a few priorities. In a one-day workshop, the key people plan the results of the sprint across units and define owners and capacity.
    1 day
  2. ExecutionThe teams use their time to design and deliver measurable results as well as possible — not for reporting and internal coordination.
    3–4 months
  3. Check-inSixty minutes a month per team. Not a status report, but a look ahead: what is stuck, what needs attention and mutual support?
    monthly
  4. Review and retrospectiveThe teams show their most important stakeholders concrete results. Anyone with nothing to show says so — that, too, is a result. Then comes the retrospective. It is about how people work together, not about what they do.
    end of sprint

From the third sprint on, your organization runs the rhythm itself. We then accompany it only as coaches.

Leaders in a discussion circle during goal planning
Goal planning in a strategy sprint: key people from several units develop objectives and key results for the next sprint.
Participants in front of a large-format image on change communication
Change communication: the target picture as an image everyone can talk about.
Detail of a strategic roadmap with milestones and goalsEnlarge ↗
Example of a strategic roadmap: the concrete milestones of the next twelve months and the interim goals of the next two to three years.
Detail of a strategy map with guiding picture, market and milestonesEnlarge ↗
Example of a strategy map: the strategic guiding picture on a single page — from market and mission to levers of success and milestones.

What you have at the end

Six results that stay in-house.

Effective tools and methods your leaders go on using without us — no presentation that disappears into a shared drive.

  • A strategy diagnosis with the goal conflicts named
  • Each unit’s contribution, in writing and known to all
  • The strategic guiding picture as a narrative and as a one-page strategy map
  • The structure of a roadmap covering two to three years, with owners, updated on a rolling basis
  • The sprint rhythm as an established calendar routine, including a playbook
  • Two to four trained OKR masters from your own organization

Effort and scope

Duration
9 to 18 months until handover
Participants
Top management plus 10 to 30 key people
Leadership time required
About 4 days per quarter, 2 of them in the sprint rhythm
Entry point
Review and survey, 4 to 6 weeks, can be commissioned separately
Fees
Fixed fees for defined deliverables, commissioned phase by phase. No daily rates.

All procurement questions

The evidence

What has measurably changed.

Real project examples.

TRUST IN LEADERSHIP 36 73 +105% before after 15 months EMPLOYEE ENGAGEMENT 48 75 +56% before after 15 months TIME TO MARKET IN MONTHS 24 7 −70% before after

How it was measured. Standardized survey of all participants before the start and after fifteen months, n = 3,500, same version of the questionnaire at both points in time. The scores for trust in leadership and employee engagement come from the same survey at a leading insurance company. Time to market denotes the time from requirement to the availability of strategically relevant functions at a software company, measured via the product dashboard.

Case 01

Building a group-wide People & Organization function

Starting point
A newly appointed group board member was to strengthen the HR function strategically.
Approach
Future scouting, interviews with key people, development of strategic goals and options in workshops, elaboration of vision, target picture and roadmap. Strategy sprints with 30 key people.
Result
After six months, 80% of leaders rated cross-functional collaboration as clearly better. Three months after the board’s decision on direction, the first strategic result was in place. The organization also handled unexpected crises through the rhythm.

Case 02

Scale-up in the software industry

Starting point
A plan agreed with the investors: 20% earnings growth per year.
Approach
Execution of the strategic plan through a leadership system with quarterly strategy sprints based on OKR.
Result
Execution in spite of crises — from the pandemic to the leap in AI development. The leadership team recognized the AI trend in time, halted an overly rapid build-up of staff, raised productivity and kept to the growth plan.

Case 03

Telecommunications group after a merger

Starting point
Two companies, two leadership cultures, one shared mandate.
Approach
Comparison of leadership styles, an activating mission and roadmap, clarification of each team’s contribution by every leader, activation workshops run by the leaders themselves.
Result
Employees’ understanding of the strategy up 56% within three months.

Who it is for

We do not work with everyone.

Strategy activation pays off above a certain size and in a certain situation. We would rather say so up front.

A good fit

  • Large and mid-sized organizations with more than 30 leaders
  • A phase of growth or transformation in which the direction is right but the pace is not
  • Value created mainly through knowledge work
  • A top management team that works on it itself instead of delegating
  • The willingness to cut priorities instead of adding new ones

Less of a fit

  • Smaller companies steered by word of mouth — team coaching is usually the better fit there
  • Companies looking for a partner to write down what they should do
  • Leadership teams at odds on a personal level — there, mediation comes before strategy (see Coaching & Sparring)
  • Organizations with a planning horizon of less than twelve months, for example in acute restructuring

The next step

The entry point is a conversation, not a proposal.

30 minutes of getting to know each other and sparring with Sebastian Morgner. We sort out your situation and name the central lever, even if MLI is not the right partner for it.

30 minutes

Personal conversation

A first meeting, an exchange about your needs, not a sales pitch. Choose a time directly in the calendar, with no intermediate step and at no cost.

Choose a time

Five fields

Contact by e-mail

Describe your topic briefly: one or two sentences are enough. We reply within two business days.
Prefer to talk? +49 8807 244446-0

Go to the contact form

PDF · 21 pages

Institute dossier

Methodology, survey instrument, reference architectures, fee models and network profiles — for forwarding internally when an initiative still needs to be justified.

Download the dossier

Questions and answers

What decision-makers ask us most often.

Short answers to the questions that come before every engagement. In more depth, gladly, in conversation.

What is strategy activation?

Strategy activation is a change process rooted in group dynamics. An organization’s key people are enabled and motivated to actually execute a strategic initiative. It differs from strategy consulting in that the focus is not on the content of the strategy but on the conditions for executing it: focused attention, aligned thinking, available capacity and a shared rhythm.

How does it differ from classic strategy consulting?

A strategy consultancy delivers an answer. We build the mechanism with which your own leadership develops and implements the answer. That is why we do not write a strategy but examine the existing one, facilitate its concretization and introduce a rhythm of execution. At the end there is no report, but an accepted target picture, a concrete roadmap and a working execution mechanism with trained multipliers from your own organization.

Which steps decide strategy activation and change?

Six: the diagnosis of the existing strategy, making it concrete for every unit, a guiding picture from which a personal contribution can be derived, a roadmap with a binding near-term horizon, an execution rhythm in sprints of 3–4 months, and the enablement of internal facilitators. The last step determines whether the impact remains after we leave.

Why does a guiding picture matter?

A guiding picture answers, for every employee, why a strategic initiative matters and which attitudes and behaviors it takes to succeed. It gives orientation about the contribution each person makes to overall success. Without that derivation, there is no identification, at best agreement. It also serves as a decision aid in the situations where one’s own behavior makes a difference, and thus enables new routines and the build-up of the right capabilities.

How are employees involved in strategy activation and change?

What employees perceive is decisive. Objections and concerns in particular have to be voiced openly and evaluated for activation to work. They are gathered in dialogue formats and structured interviews with selected key people, not in mass surveys. Whoever is expected to implement something later must have been heard beforehand — the success rate of strategic initiatives rises measurably when the people implementing them took part in developing them. The prerequisite is an atmosphere in which dissent has no consequences.

What role does leadership play in strategy activation and change?

The decisive one. Leadership is the capability that carries strategic goals into execution, the positive force of change. It sets the direction, frees up capacity, involves key people and tells the story about the future of the company itself, not through a consultant or service provider. Where a management team delegates this work, activation fails reliably. That is why we only work with leadership teams that take part themselves.

How do you measure the success of strategy activation and change?

What matters is defining the criteria for success before an activation program begins. They have to be measurable during implementation. That can be the measured perception of those involved regarding understanding, motivation, capability and effectiveness, collected on Likert scales. It can also be the average time from concept to delivery of particular results, or the number of key results successfully achieved.

For larger programs, a standardized survey before the start and after 12–15 months is worthwhile, using the same version of the questionnaire. Among relevant stakeholders it covers, among other things, understanding of the strategy, trust in leadership and engagement. In one documented case, the score for leadership effectiveness rose from 36 to 73 points among 3,500 respondents. We disclose the survey instrument before the contract is signed.

How long does it take, and what does it cost?

Nine to eighteen months until handover, beginning with a review of four to six weeks that can be commissioned separately. We work with fixed project fees for defined deliverables rather than daily rates, and each phase can be commissioned on its own. The time required of your leadership is about four days per quarter.

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